Residence hall contracts are for the entire academic year or balance remaining at the time of assignment.
However, residence hall contracts may be cancelled by students who have withdrawn from the University or fulfilled the requirements of the University On Campus Housing Policy according to the following provisions, dates, and charges:
- Requests for cancellation must be in writing and signed by the student.
- All requests for cancellation must be addressed to Illinois State University, University Housing Services, Campus Box 2600, Normal, IL 61790-2600. Notification of cancellation to other University offices or departments will NOT terminate the contract.
- A freshman or sophomore student may not cancel the residence hall contract unless he/she is withdrawing from the University or has had an exemption to the University On Campus Housing Policy approved, in writing, by University Housing Services.
- University Housing Services will acknowledge, by mail, receipt of a student's written request for cancellation of the contract. If the cancellation request is not acknowledged within ten (10) days, it is the student's responsibility to contact University Housing Services to ascertain that the request was received.
- The student will be held responsible for cancellation charges as outlined below (note: these charges are in addition to the
non-refundable $50 application fee). The cancellation date is the date the written request for cancellation is received in
University Housing Services or, if on or after the official opening date of the residence halls, the date the student officially
checks out of the residence hall with the Residence Hall Coordinator.
For the first semester through the remainder of the contract period:
Cancellation Dates Charges Prior to and including May 1 No cancellation charge. (Full refund of deposit except application fee.) May 2 thru July 1 $150 cancellation charge. July 2 thru August 13 $250 cancellation charge. August 14 thru December 1 $250 cancellation charge plus daily room and base meal charges through the date of cancellation, plus half the room charge* for the remainder of the semester
For the second semester through the remainder of the contract period:
Cancellation Dates Charges Prior to and including December 1 $250 cancellation charge in addition to fall semester charges December 2 thru January 8 Half the room charge for spring semester, in addition to fall semester charges. January 9 thru end of semester $250 cancellation charge plus daily room and base meal plan charges through the date of cancellation, plus half the room charge* for the remainder of the semester
* The full room charge for a multiple occupancy room (double, Triple or quad) ranged form $1733 to $2948 per semester for the 2007-2008 academic year. Visit rates for the full room charges per semester for the 2007 - 2008 academic year. - No reduction for current semester charges will be made for cancellations occurring during the last three weeks of the semester.
- Residents who withdraw from the University are required to cancel the residence hall contract and vacate the residence halls within three calendar days.
- Residents must be registered for classes by the tenth day of the semester or their contract will be cancelled and they will be assessed cancellation charges in accordance with charges outlined in the Contract Terms and Conditions.
- Residence hall students graduating at the end of the first semester who wish to be released from the contract and have their security deposit refunded must give written notification to University Housing Services no later than December 1. After this date, the security deposit will be forfeited.
- Residence hall contract cancellation charges for first-time Illinois State University students receiving Title IV financial aid are in compliance with Public Act 102-325, the Higher Education Amendments. Examples of the residence hall cancellation charges for Title IV recipients are available upon request from University Housing Services, Illinois State University, Campus Box 2600, Normal, IL 61790-2600.
- Students who are academically dismissed and not reinstated will be charged prorated room and meal plan charges through the date they officially check out of the residence halls. Students who are academically dismissed, apply for and are granted reinstatement but do not return to Illinois State or the residence halls will be charged according to section IV. F. 5 of the Contract Terms and Conditions..
- Failure to claim the assigned housing space by 4:30 p.m. on the fifth day of classes will result in cancellation of the contract unless prior notification is received by University Housing Services. The student will be held responsible for a $250 cancellation charge, prorated room and base meal plan charges through the fifth day of classes, plus half the room charge for the remainder of the semester.
- Upon the non-payment of any portion of rental herein, the University may cancel the contract and may refuse new registration to the student.
University Housing Services reserves the right to deny or cancel a residence hall application-contract to students whose past behavior and/or criminal record indicates a possible risk to the safety, health, or life of any person, and/or to the safety of public or private property, and/or disruption to the residence hall community or living-learning environment. If a decision to deny on-campus housing is made prior to the first day of the contract period, the student will be financially responsible for the nonrefundable application fee if previously charged. If a decision is made on or after the first day of the contract period, the student will be responsible for daily prorated room charges, base meal plan charges, and used dining dollars through the date he/she vacates the room, any charges for damage to the room, and the application fee (if previously charged).
Contract Release Request
A contract release request is a formal written petition to obtain a release from the contract cancellation charges outlined in the Cancellation Policy above. Students who experience significant changes in circumstances beyond their control that prevent them from fulfilling the terms of the contract and that cannot be resolved within the residence hall system, may obtain a Contract Release Request Form from University Housing Services. Contract Release Requests must be sent to the attention of the Associate Director of Operations, University Housing Services, Illinois State University, Campus Box 2600, Normal, IL 61790-2600. The request will be reviewed and a decision will be communicated to the student in writing.