Residence Hall Contact Information
Residence Hall Contact Information
Residence Hall Contact Information
Residence Hall Contact Information
Residence Hall Contact Information
Residence Hall Contact Information
Residence Hall Contact Information
Residence Hall Contact Information
Residence Hall Contact Information
Residence Hall Contact Information
Curb Bird Coordinator Application
Second Semester Room/Roommate Change
Housing Contract Terms & Conditions
Themed Living-Learning Communities
Special Education & Communication Disorders
I-House & Language Literature Cultures
Students living in the residence halls should be familiar with the terms and conditions of their housing contract.
All the material contained herein becomes and shall be an integral and binding part of all residence hall agreements at Illinois State University. It is the student's responsibility to become familiar with all provisions of this contract. These contract terms and conditions are not intended to provide the general or specific residence hall information of a noncontractual nature which is contained under “Rights and Responsibilities” on the University Housing Services web site at www.housing.ilstu.edu.
University regulations and policies affecting residence hall agreements are subject to changes and additions. Such changes and additions shall be officially announced and/or posted on bulletin board(s) in each hall and this shall constitute actual notice to residents. The changes and additions shall become effective and binding at the date of such posting or official announcement.
University admission and enrollment do not guarantee eligibility for on-campus housing. A student must be registered at the University and must be at least 17 years of age at the time of commencement of his/her residence hall occupancy. Requests for exceptions to the minimum age requirement may be submitted to University Housing Services for review by the Director.
University Housing Services reserves the right to deny or cancel a residence hall application-contract to students whose past behavior and/or criminal record indicates a possible risk to the safety, health, or life of any person, and/or to the safety of public or private property, and/or disruption to the residence hall community or living-learning environment. If a decision to deny on-campus housing is made prior to the first day of the contract period, the student will be financially responsible for the nonrefundable application fee if previously charged. If a decision is made on or after the first day of the contract period, the student will be responsible for daily prorated room charges through the date he/she vacates the room, any charges for damage to the room, and the application fee (if previously charged).
Purpose
The premises will be used by the student solely for residential and educational purposes.
B. Furnishings
The University supplies basic furniture, such as desk, chair, dresser, study lamp, closet, bed, window treatments, and mattress. Students supply their own sheets, pillow, pillow case, mattress pad, blanket, bedspread, towels, wastebasket (these should be metal) and other personal items. Students must not move furniture from room to room, stack furniture, move furniture from public areas to their rooms, or detach fixed furniture. Halogen lamps are prohibited in the residence halls.
C. Residence Hall Staff
In order to assist students to adjust to and derive a maximum of educational benefits from their residence hall experience, each hall has a staff of professionals, graduates, and undergraduates to assist and advise residents.
D. Assignment and Room Change Policy
The University reserves the right to make assignment of space, to authorize or deny room and roommate changes, to consolidate vacancies (see Section E), and to require a student to move from one room or residence hall to another. The University further reserves the right to require a student to vacate the residence halls on a temporary or permanent basis for a legitimate reason including but not limited to: failure to meet financial obligations to the University, exhibiting behavior not conducive to the living-learning environment established in the residence halls, or failure to remain in good standing with the University. The charges outlined in Section III.F will apply. Residents who withdraw from the University are required to vacate the residence halls within three calendar days.
No room or roommate changes may be made after the close of the online room selection process (for those students who selected their rooms online) or after a student has been assigned by staff (for those students assigned manually). After the tenth day of classes, room changes are considered only after the students involved have made a serious attempt to adjust to the situation. Requests for room changes must be approved by the Residence Hall Coordinator in that hall.
Students are obligated to pay the room rate for the room to which they are assigned, whether the room was selected by the student or assigned by University Housing Services.
It is the policy of the University to assign roommates without regard to race, creed, or sexual orientation. Students of the opposite sex will not be assigned to nor may they reside in a room together. The official room and roommate assignment notices are made available on the University Housing Services web site prior to opening.
University Housing Services will attempt to recognize mutual roommate preferences insofar as regular residence hall space is available.
Residence hall applications for freshmen and transfer students will not be processed until the applications for admission have been approved by the Office of Admissions and Records.
E. Consolidation of Residence Hall Spaces
Students in double occupancy rooms who have not contracted for single occupancy and do not have a roommate will be assigned a roommate by University Housing Services or will be offered the three consolidation options: 1) pay for a super single room, 2) obtain a roommate, or 3) change rooms. If one vacancy occurs in a triple occupancy room or if two vacancies occur in a quad, each of the remaining students must pay half the single room charge, obtain a roommate, or change rooms. If two vacancies occur in a triple or if three vacancies occur in a quad, the remaining resident must move to another room or obtain new roommates to fill all beds, or obtain roommates to fill some beds and pay the pay the additional charge for a single in which case the resident and the roommate equally split the single room charge. Residents of triples and quads are not given the option of keeping their room as a single. Any room change must be approved in writing by the Residence Hall Coordinator and be completed within five days after notification to consolidate. If the consolidation has not occurred within this five day period, the student will automatically be charged and legally obligated to pay for his/her room on a prorated basis at the single room rate. The student may only contract for a double occupancy room as a single for the remainder of the current semester. The consolidation policy goes into effect after the point each semester when the halls are not filled to 100% capacity. It remains in effect until October 15 in the fall and March 15 in the spring. After those dates, residents are not given the consolidation options and University Housing Services may assign empty spaces as needed.
Residence hall contracts are for the entire Academic Year August 13, 2009 to May 8, 2010 or balance remaining at the time of assignment. However, residence hall contracts may be cancelled by students who have withdrawn from the University or fulfilled the requirements of the University On Campus Housing Policy according to the following provisions, dates, and charges:
1. Requests for cancellation must be in writing and signed by the student.
2. All requests for cancellation must be addressed to Illinois State University, University Housing Services, Campus Box 2600, Normal, IL 61790-2600. Notification of cancellation to other University offices or departments will NOT terminate the contract.
3. A freshman or sophomore student may not cancel the residence hall contract unless he/she is withdrawing from the University or has had an exemption to the University On Campus Housing Policy approved, in writing, by University Housing Services
4. University Housing Services will acknowledge, by mail, receipt of a student's written request for cancellation of the contract. If the cancellation request is not acknowledged within ten (10) days, it is the student's responsibility to contact University Housing Services to ascertain that the request was received.
5. The student will be held responsible for cancellation charges as outlined below. (Note: these charges are in addition to the nonrefundable $50 application fee.) The cancellation date is the date the written request for cancellation is received in University Housing Services or, if after August 12, the date the student officially checks out of the residence hall with the Residence Hall Coordinator.
Cancellation Date |
Charges |
Prior to & including May 1, 2009
|
No cancellation charge. (Full refund of deposit except application fee.) |
May 2 thru July 1, 2009 |
$150 cancellation charge. (Refund of $100.) |
July 2 thru August 12, 2009 |
$250 cancellation charge. |
August 13 thru December 1, 2009 |
$250 cancellation charge plus daily room charges through the date of cancellation, plus half the room charge for the remainder of the semester |
For the spring semester through the remainder of the contract period |
|
Prior to and including December 1, 2009 |
$250 cancellation charge in addition to fall semester charges |
December 2, 2009 through January 7, 2010 |
Half the room charge for spring semester in addition to fall semester charges |
January 8, 2010 through end of semester |
$250 cancellation charge plus daily room charges through the date of cancellation, plus half the room charge for the remainder of the semester |
* The full room charge for a multiple occupancy room (double, triple or quad) ranged from $1971 to $3370 per semester for the 2008-2009 academic year based on room type and location.
6. No reduction for current semester charges will be made for cancellations occurring during the last three weeks of the semester.
7. Residents who withdraw from the University are required to cancel the residence hall contract and vacate the residence halls within three calendar days. Cancellation charges will be assessed as outlined in the Cancellation Date and Charges table above.
8. Residents must be registered for classes by the tenth day of the semester or their contract will be canceled and they will be assessed cancellation charges in accordance with charges outlined in these Terms and Conditions.
9. Residence hall students graduating at the end of the first semester who wish to be released from the contract and have their security deposit refunded must give written notification to University Housing Services no later than December 1, 2009. After this date, the security deposit will be forfeited.
10. Residence hall contract cancellation charges for first-time Illinois State University students receiving Title IV financial aid are in compliance with Public Act 102-325, the Higher Education Amendments. Examples of the residence hall cancellation charges for
Title IV recipients are available upon request from University Housing Services, Illinois State University, Campus Box 2600, Normal, IL 61790-2600.
11. Students who are academically dismissed and not reinstated will be charged prorated room charges through the date they officially check out of the residence halls. Students who are academically dismissed, apply for and are granted reinstatement but do not return to Illinois State or the residence halls will be charged according to section III. F. 5.
12. Failure to claim the assigned housing space by 4:30 p.m. on the fifth day of classes will result in cancellation of the contract unless prior notification is received by University Housing Services. The student will be held responsible for a $250 cancellation charge, room charges through the fifth day of classes, and half the room charge for the remainder of the semester, plus the $50 application fee.
13. Upon the nonpayment of any portion of rental herein, the University may cancel the contract and may refuse new registration to the student.
14. A contract release request is a formal written petition to obtain a release from the contract cancellation charges outlined in the Cancellation Policy (Section III. F. 5). The Contract Release Request process is for students who experience significant changes in circumstances beyond their control which prevent them from fulfilling the terms of the contract and which cannot be resolved within the residence halls system. A Contract Release Request Form may be obtained from University Housing Services. Contract Release Requests should be sent to the attention of the Associate Director of Operations at University Housing Services, Illinois State University, Campus Box 2600, Normal, IL 61790-2600. The request will be reviewed and a decision will be communicated to the student in writing.
G. Security Deposit
The security deposit is a damage fee and a guarantee of contract fulfillment. It is not applied toward room charges. Residents will be held responsible for damage to residence hall property and will pay all charges upon receiving a bill for the damage. The security deposit must be maintained at all times, and damage charges may be deducted only at the end of the final period of occupancy.
The security deposit is refundable if the proper period of occupancy is completed and the terms and conditions of the contract are fulfilled, including completing proper check-out procedures, and providing all damage charges are satisfied. Any amount remaining after all University Housing charges are satisfied will first be applied to any other University debt and then returned to the student via the Centralized Accounts Receivable System.
H. Room Key
A room key shall be issued to each resident. The key shall remain University property loaned or licensed to the student only so long as the student may rightfully occupy the residence hall room to which said key provides access. The resident shall not deliver, surrender or otherwise relinquish possession of the room key to any unauthorized individual or permit the key to be duplicated or modified. Unauthorized possession, duplication, or modification of said key may be grounds for criminal prosecution. The student shall deliver possession of said key to an authorized University official immediately upon termination of the student's right to occupy the residence hall room to which said key provides access, or otherwise immediately upon demand of such official. Violation of any provision in this paragraph may be grounds for declaring the student in breach of the contract or other action by the University. Loss of the room key will result in a core change for which the student will be billed.
I. Policy on Student Teaching and Professional Practice
In order to prevent room cancellation charges during a student teaching or professional practice assignment (for University credit) which would require residence elsewhere, the student must complete a Block-Of-Time Notification form at University Housing Services. No charges will be assessed if the student removes all belongings from the residence hall room, turns in the room key, and signs the room condition report. Student teaching and professional practice assignments do not release the student from the balance of the contract period remaining after the assignment is completed. Reassignment to another room or residence hall may be necessary.
J. Liability
The University assumes no responsibility or liability for the personal property of students. This includes damage, loss, fire, water damage, theft, flooding, etc. Students desiring this kind of protection must make their own arrangements for insurance.
K. Solicitation
The University prohibits any sales or solicitation in the residence halls without written consent of University Housing Services.
L. Appliances, Cooking, and Food Storage
All electrical appliances in residence halls must be Underwriter Laboratory approved. Refrigerators are permitted in student rooms providing they do not exceed 4.3 cubic feet and draw more than 1.5 running amps. All electrical heat-producing and cooking appliances, with the exception of hair appliances, are prohibited from possession and/or usage in the residence halls. Irons may be used only in designated areas of each hall. A microwave oven is provided on each student living floor or every two suites in Watterson. Food permitted in student rooms must be stored in such a way as to prevent health and sanitation problems from developing.
M. Items Not Permitted in University Residence Halls
Items not permitted to be used or stored in the student rooms or any other area of the residence halls include but are not limited to: any internal combustion engine, any acids, automobile batteries, halogen lamps, gasoline, firearms or other weapons, fireworks, water beds or other water filled furniture, microwave ovens, and/or other heat producing appliances, i.e. coffee pots, hot pots, popcorn makers. Due to health standards and possible inconvenience to other residents, no animals (except for service animals approved by the Disability Concerns Office for residents with disabilities), birds, or pets of any kind other than fish are to be housed or kept in the residence halls. Weight lifting equipment and devices, musical instruments equipped with amplifying devices, and instruments which disturb other residents may be used only in those areas of the residence halls so designated. They may not be used in student rooms.
N. Residence Hall Opening and Closing Dates
During official University vacation periods, the residence halls (with the exception of Atkin-Colby and Hamilton-Whitten halls) are closed and students must vacate the premises. Atkin-Colby and Hamilton-Whitten halls open the Monday before the official opening of all other residence halls and remain open during University break periods throughout the academic year. Atkin-Colby and Hamilton-Whitten residents do not have to vacate the premises during any break periods. A $75 per semester mandatory nonrefundable charge, above and beyond the room rate, is assessed to all students assigned to Atkin-Colby and Hamilton-Whitten halls. Wilkins hall remains open and residents do not have to vacate the premises during the Thanksgiving break period. A mandatory $30 nonrefundable charge, above and beyond the room rate, is assessed to all students living in Wilkins hall in the fall semester. Refer to the University Housing Services web site at www.housing.ilstu.edu for detailed opening and closing information and to the Campus Dining Services web site at www.dining.ilstu.edu for dining center opening and closing dates.
O. Meal Plans
The University requires all residence hall students to have a residence hall meal plan contract. If a student does not select a meal plan, a meal plan will be assigned to the student by Campus Dining Services and the cost of the assigned meal plan will be applied to the student’s university account. For more information about meal plans, visit the Campus Dining Services web site at www.dining.ilstu.edu or call (309) 438-8351.
P. Telephone Service
Each student's room has local phone service. Phone instruments are provided in Hamilton-Whitten, Atkin-Colby and Watterson Towers. Students in Hewett, Manchester, Haynie, Wright and Wilkins should bring their own telephone if they wish to utilize the local phone service. Students are not to place, or attempt to place, long distance calls by fraudulent means. Students shall observe all telephone company regulations and all Federal and State laws concerning telephone equipment and telephonic communications. Any misuse or damage of the telephone equipment will result in prosecution by the telephone company and/or disciplinary action by the University. At no time may collect calls be accepted on a University telephone. Students may make long-distance calls by using operator assistance, a personal calling card, or a prepaid calling card. All calling cards must have a toll-free access number.
Q. Subletting and Unauthorized Use of Rooms
The student shall not allow anyone to live in his/her room who is not assigned to it by University Housing Services, or assign this contract to any other person. Residents who allow their room to be used in violation of this provision are subject to a penalty charge not to exceed the full room charge for each violation, and possible disciplinary action.
R. University Policy Concerning Room Inspection, Entry, and Search
The University reserves a reasonable right of entry into student rooms to assure proper maintenance and repair, and/or to investigate when reasonable cause exists to believe that a violation of residence hall or other University regulation is occurring within student rooms. The complete policy on room entry and search can be found at www.housing.ilstu.edu.
S. Nonwaiver of Covenants and Conditions
The failure of the University to insist upon strict performance of any of the covenants or conditions of this agreement or to avail itself of any rights or privileges enumerated herein, in any one or more instances with regard to any one or more students shall not constitute a waiver or relinquishment for the future of such covenant, condition, right, or privilege, but the same shall remain in full force and effect. The receipt, by the University, of any payment with the knowledge of the breach of any covenant or condition hereof, shall not constitute a waiver of such breach, and no waiver by the University of any provision hereof shall be effective unless expressed in writing and signed by an authorized representative of the University.
IV. ROOM RATES
At the time this document went to print, the 2009-2010 room rates had not been determined. When the 2009-2010 plans and rates have been established, students will be notified. The University reserves the right to increase residence hall room rates at any time.
The room rates for the 2008-2009 academic year ranged from $1971 to $3370 per semester, depending on room type and location.
New applicants must submit a $300 initial payment along with their residence hall application-contract. The initial payment consists of a nonrefundable $50 application fee, a security deposit of $50, and a $200 payment toward room. Current residents are given the opportunity to renew their residence hall contract with an initial payment of only $200 since the security deposit is already on file and the application fee is not required.
Atkin-Colby and Hamilton-Whitten halls remain open during all University breaks during the academic year. All students assigned to those residence halls are required to pay an additional nonrefundable $75 per semester charge above and beyond the basic room rate. Residents of Atkin-Colby and Hamilton-Whitten who are moving out of their residence hall room for second semester must vacate their room and go through proper check-out procedures by 4:30 p.m. on the last administrative work day of the semester.
Wilkins hall remains open during Thanksgiving break. All Wilkins hall residents are required to pay an additional $30 Thanksgiving break charge whether or not they stay over break.
Students may choose to pay for their room in full or in installments. Students who pay their fall semester room charge in full by the August payment due date will receive a $30 reduction in their room charge by the end of the fall semester. Students who pay their spring semester room charge in full by the January due date will receive a $30 reduction in their room charge by the end of the spring semester. If the reduction results in an overpayment on the student’s account, that overpayment will first be applied to any outstanding University charge with any remaining amount refunded to the student.
A billing statement will be sent to the student approximately ten days prior to each payment due date. Students who select the installment plan will be sent a statement each month, July through October in the fall and December through March in the spring. Each installment will be approximately 25% of the total semester's charges. Failure to receive a bill does not relieve the student of the responsibility of paying by the due date. Scholarships, grants, or loans will be used to pay room charges and other outstanding debts, charges, or penalties with the University. Any amount remaining will be refunded to the student via the University's Centralized Accounts Receivable System.
All checks should be made payable to Illinois State University. The student’s university ID number must be written on the check. Please note that receipts for payment are not sent. Forward the completed residence hall application-contract and all payments to ILLINOIS STATE UNIVERSITY, CASHIER'S OFFICE, CAMPUS BOX 1210, NORMAL, IL 61790-1210.
