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Apartment Handbook.

Section 2

 

II. FINANCIAL TERMS AND CONDITIONS

  1. Payment Period and Conditions
    1. Rental charges are added to the Designated Resident’s University account on a semester basis.
    2. Rent is paid at least one month in advance.
    3. Payments are made on or before the first day of each month at the Cashier's Office unless otherwise specified on a billing issued under the University's Centralized Accounts Receivable System. Payment may be made in person, through Campus Mail, or through U.S. Mail. Do not send cash by mail. The Designated Resident's name, social security number, and apartment address must be on the face of the remittance.
    4. Students receiving scholarships, grants, or loans are to use those funds to pay in full their outstanding debts, charges, or penalties with the University. Refunds originating from overpaid University accounts may be applied to a Resident's rental account.
    5. Rental rates may be increased by the University upon 60 days notice to the residents. If rent is not paid by the due date, residents may be blocked from future registration. Records and transcripts may be placed in a "hold" status for delinquent accounts. Failure to pay rent as indicated above may result in a ten-day eviction notice being served. Appeals of any rental charges, lease cancellation fees, repair charges, cleaning charges, or other assessments must be received, in writing, in University Housing Services, within 30 days from the date of written notification that such charges have been assessed. Rent charges begin on the day the apartment is made available to the resident, and terminate as described in the "Vacating" section of this handbook. Rent is prorated, on a 30-day basis, for the beginning month.
  2. Repair and/or Cleaning Charges
    1. A $250.00 security deposit will be held by the University at all times during occupancy.
      Residents are responsible for any damage to an apartment during occupancy. Normal wear and tear are excepted.
    2. New residents make an inspection of the apartment and review a check-in sheet, with a Community Aide, at the time keys are received.
    3. The University will inspect each apartment when it is vacated and will complete repairs and cleaning, if any is required. Repairs and/or cleaning charges are deducted from the security deposit. Charges in excess of the deposit will be billed to the previous resident. Please refer to the Cleaning Guidelines and the Repair/Replacement Charge List included with this booklet.
    4. Cleaning and repair charges will become part of the University account; nonpayment of such charges will be handled as outlined in II. Financial Terms and Conditions, Section 1.
    5. The procedure for appealing charges is also outlined in Section 1.
  3. Conditions under which the University has the right to cancel the lease agreement by giving ten days written notice
    1. Failure to make rental payments as outlined in the Conditions of Occupancy.
    2. University dismissal of the resident.
    3. Withdrawal from the University by the resident.
    4. Termination of employment if resident is a faculty or staff member.
    5. Failure to abide by the regulation concerning housing of pets in the Illinois State University Apartment Living Complexes.
    6. Infliction of unreasonable damages against person or property by a resident or guest of a resident.
    7. Failure to occupy an apartment for more than 120 days.
    8. Default or breach of the Terms and Conditions of the Lease Agreement.
    9. Economic failure of the Bond Revenue system.
  4. Vacating
    1. Leases terminate in August of each year.
    2. If a student will not be enrolled for the next semester, a "Notice of Intent to Vacate" must be completed in University Housing Services by July 1 for fall semester, November 1 for spring semester, or April 1 for the summer session, to avoid a lease cancellation fee equal to one month's rent.
    3. If a resident will be leaving campus to student teach or to participate in professional practice for University credit which requires residence elsewhere, a Notice of Intent to Vacate must be completed by July 1 for fall semester, November 1 for spring semester, or April 1 for the summer session, to avoid a lease cancellation fee equal to one month's rent.
    4. Residents who vacate but remain enrolled at Illinois State must pay rent for the entire lease term unless the apartment is re-rented and the apartment complexes are at 100 percent occupancy.
    5. If an enrolled resident vacates, the apartment is re-rented and the complexes are at 100 percent occupancy, rent will be charged up to the date of 100 percent occupancy and a lease cancellation fee equal to one month's rent will be assessed.
    6. It is advised that residents talk with an Apartment Living Central Office staff person prior to vacating or entering into another contractual obligation for living accommodations.