Conditions of Occupancy
2007-2008
2007-2008
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I. Usage
Family students and qualifying single students are eligible
to reside in university apartments.
- Family students are defined as married students and students with domestic partners with or without dependent persons living with them, and single students with dependent persons living with them. All family students are required to submit the necessary documentation to establish their relationship with spouse, domestic partner, and/or dependents.
- Two students of the same sex may be assigned to a two-bedroom unit.
- Residents of the opposite sex, except married couples, domestic partners, and/or single students with dependent persons living with them, will not be assigned to, nor may they occupy, the same apartment.
The University reserves the right to authorize or deny apartment and apartment mate changes and to require Designated Resident or Resident to move from one apartment to another.
One spouse of any married couple, one partner in any domestic partnership, and any single parent or a single student must be enrolled in a degree program for seven hours in each of the first and second semesters and four hours during the summer session. Enrollment for fewer hours is acceptable during the final semester of degree completion. Continuing residents are not required to enroll during the summer session when pre-registered for the upcoming fall term. Spouses, domestic partners, and/or dependents of married students as well as dependents of single students are required to live in the apartment during the entire lease period. The Designated Resident and single Resident must maintain enrollment, as defined above, to remain eligible for occupancy. Exceptions to the hour enrollment and spouse or dependent residency policies may be granted by University Housing Services.
The premises shall be used by the Designated Resident and Resident solely for educational and residential purposes. Designated Residents and Residents may not carry on any organized business for remunerative purposes from the apartments. The use of the premises shall be in a manner consistent with both the existing quiet family atmosphere
and with the rights of other nearby residents. The Designated Resident and Resident shall not allow any person other than immediate family to occupy said premises, excepting occasional visits of guests limited to a one-week stay. Immediate family is defined as a spouse or domestic partner whose signature is required on the lease, and/or a dependent person of the Designated Resident or Resident.
To assist in providing utility services, the University will
furnish any utility providers, or their agents, information necessary to establish
electrical and gas accounts. Information to be furnished may include, but is
not limited to, apartment number, move in date, and move out date, even though
the Designated Resident and/or Resident has requested a restriction on
university records. It is also understood that the social security number may
be provided. Further, any utility charges paid by
Washers and dryers are not permitted in individual apartments.
Waterbeds are allowed only in
No pets, except fish, shall be allowed or maintained in the complexes. Total capacity of all aquariums in an apartment is limited to 20 gallons.
Designated Residents and Residents shall not decorate, alter, or modify the premises without prior written approval of the University.
Use of electrical appliances shall be in accordance with university regulations.
The Designated Resident shall be liable for all damages to the premises, furnishings, or appliances within said apartment. Upon termination of the lease, the entire premises, including furnishings and appliances, shall be turned over by the Designated Resident or Resident to the University in a sanitary, clean condition suitable for immediate occupancy by another resident; and any expense caused by the Designated Resident’s or Resident’s failure to surrender premises in such condition shall be charged against the security deposit. If the deposit is inadequate to meet this expense, the Designated Resident or Resident shall be billed for the additional amount.
Appeals of any rental charges, lease cancellation fees, repair charges, cleaning charges, or other assessments must be received, in writing, in University Housing Services within 30 days from the date of written notification that such charges have been assessed.
Apartments not requested by students may be assigned to
Any and all requests for exception to usage policies shall be considered by University
Housing Services on an individual basis based upon available evidence and documentation.
II. Rent
The Designated Resident agrees to pay rent to the University
at the rate indicated, in advance, on or before the first day of each month
unless otherwise specified on a billing issued under the University’s
centralized accounts receivable system. Rent for partial months shall be
prorated on a per diem basis based on a 30-day month. Designated Resident and
Resident shall be individually and jointly liable for all rental payments.
Students receiving scholarships, grants, or loans are to use those funds to pay
in full their
Outstanding debts, charges, or penalties with the University. Refunds originating from any overpaid university account may be applied to a Resident’s rental account.
2007-2008 Rental Rates
One-bedroom Two-bedroom
Cardinal Court A–N $414/month $441/month
Cardinal Court O–Q $366/month $397/month
The University reserves the right to increase rent upon 60 days notice.
All Designated Residents and Residents must have a signed
The Designated Resident is responsible for notifying
University Housing Services when apartment mates/spouses move in or vacate the
apartment. New Residents must sign the lease agreement. When the Designated
Resident vacates the apartment, a Resident must assume responsibility by
signing as the Designated Resident on a new
In the Shelbourne complex, water, basic cable television service, and broadband Internet service are furnished by the University. The Designated Resident shall provide all other utilities at no expense to the University.
No satellite dishes are allowed in the complexes.
IV. Security Deposit
When the prospective resident accepts the University’s offer
of an apartment, a $250 security deposit must be paid. Failure to occupy an
apartment or cancellation of the application shall result in forfeiture of this
deposit. The security deposit is a damage deposit and a guarantee of lease
fulfillment. It is to be applied against any damage to the premises or
furnishings therein, including the common areas, unpaid rents, unpaid utility
bills, cleaning expenses, collection costs, attorney’s fees, court costs, or
any other costs and losses incurred by the University, normal wear and tear
excepted.
If the deposit is inadequate to meet these expenses, the Designated Resident shall be billed for amount.
Where there is no damage or loss and where the proper period of occupancy is completed, the security deposit shall be released by University Housing Services to the centralized accounts receivable system within six weeks after the keys to the apartment are returned and separation has been officially approved per checkout inspection. If the Designated Resident is receiving financial aid, the refund may be reduced or adjusted by the University in accordance with federal aid refund and repayment guidelines. Any amount remaining will first be applied to any other valid university debt and then refunded to the Designated Resident through the University’s centralized accounts receivable system.
V. Liability
The University shall not be liable to any Designated
Resident or Resident or to the agents or guests of any Designated Resident or
Resident for any injury to any person or damage to any property caused by
water, rain, fire, storms, or accidents; or by the breakage, stoppage, or
leakage of any water, gas, steam, or sewer pipes, plumbing, gas ranges, or
electric refrigerators, or of any laundry machines and dryers upon, about, or adjacent
to said premises; or by any cause or causes beyond the control of the
University. The liability for such risks of all such injury or damage is
expressly assumed by the Designated Resident and Resident; the Designated
Resident and Resident should cover all personal property with appropriate
insurance.
VI. Subleases
The Designated Resident and Resident shall not assign or
sublease these premises without first obtaining the University’s written
consent.
VII. Default
The Designated Resident and Resident agree that upon failure
to timely pay rent or utilities, the University shall automatically have a lien
upon all the Designated Resident’s and Resident’s personal property located on
the premises, including motor vehicles in the parking area. Upon the nonpayment
of the whole or any portion of rent or utilities, or the breach of any term or
condition of the lease by the Designated Resident or other Resident, the
University may distain for said rent due, declare the lease at an end, recover
possession, and prevent further academic registration.
VIII. Vacating
The Designated Resident is responsible for the rent covering
the entire period designated in the lease and, additionally,
for the time period until keys have been returned and separation has
been officially approved per checkout inspection, unless otherwise released by
the University.
Upon graduation and non-enrollment for the subsequent session, withdrawal, academic dismissal, or termination of faculty or staff employment, the Designated Resident will be held responsible for rent until the end of the month in which the session concludes and will be so charged. An intent to vacate form must be completed by the Designated Resident in University Housing Services prior to vacating. The intent to vacate form must be completed on or before July 1, November 1, or April 1 for each subsequent semester or session. Failure to give proper notice shall result in the assessment of a lease cancellation fee equal to one full month’s rent.
Student teaching or professional practice for university credit that requires residence elsewhere will allow the Designated Resident to terminate lease obligations; the intent to vacate form must be completed in University Housing Services by July 1, November 1, or April 1 for teaching or practice in the subsequent session. Failure to give proper notice shall result in the assessment of a lease cancellation fee equal to one full month’s rent.
Designated Resident withdrawal or termination of faculty or
staff Designated Resident employment during a session will result in the
Designated Resident being charged rent until the end of the month in which
withdrawal or termination occurs, in addition to a lease cancellation fee equal
to one full month’s rent. If, however, the
If termination of the lease is sought at any time because of
extenuating circumstances, the Designated Resident must request in writing to
be released from the lease agreement and, at the University’s sole discretion,
may be held responsible for rent to the end of the lease term, or, if the
the apartment is re-rented, whichever period is shorter. If the apartment is re-rented, a lease cancellation fee will be assessed.
The University may terminate the lease by giving 10 days written notice thereof to the Designated Resident upon the economic failure of the bond revenue system. The lease may also be terminated by the happening of any of the following events that may result in the Designated Resident and other Resident being held responsible for rent until keys have been returned and separation has been officially approved per checkout inspection and for the lease cancellation fee equal to one full month’s rent: default or breach of the terms and conditions of the lease by the Designated Resident or other Resident; dismissal, including disciplinary or academic, or withdrawal from the University by the Designated Resident or other Resident; or failure of the Designated Resident or other Resident to carry the class loads as stated in section I; termination of employment of the faculty or staff Designated Resident; failure to occupy the premises for a period in excess of 120 days; or illegal activity by the Designated Resident or other Resident as ascertained by university regulations.
IX. Personal Property
Upon the termination of the lease agreement, any personal
property left upon or within the premises previously leased under the terms of
the agreement shall be removed and discarded by the University unless claimed
by the Designated Resident or other Resident within five days.
X. Entry
The Designated Resident and other Resident agree that at reasonable
times during the term of the lease the University may enter the premises for
the purpose of determining general cleanliness, to treat for pest
extermination, to make repairs, to decorate or remodel, and to enforce general
university rules and regulations.
XI. Policies
The University reserves the right to promulgate policies,
which policies shall constitute the terms and conditions of the lease agreement
and which are by reference incorporated herein and made a part thereof.
Procedural due process as outlined in university publications will be followed
in all cases. The Designated Resident and all other Residents, including
members of the Designated Resident’s immediate family occupying the premises,
shall be subject to the rules, regulations, and policies of the University,
including parietal rules promulgated by the Board of Trustees for Illinois
State University.
It is mutually agreed that all provisions of the University
and
XII. Smoke-Free Buildings
Because of concern for the health and safety of
Illinois State University is
an equal opportunity/affirmative action institution in accordance with Civil
Rights legislation and does not discriminate on the basis of race, religion,
national origin, sex, age, disability, or other factors prohibited by law in
any of its educational programs, activities, admissions or employment policies,
except where age, sex, or lack of a physical or mental restriction are bona
fide occupational requirements. University policy prohibits discrimination
based on sexual orientation. Problems of this nature are to be resolved within
existing university procedures. Concerns regarding this policy should be
referred to the Affirmative Action Office, Campus
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